Volunteers place themselves. You watch the gaps close.
One public page collects everyone, checks their age against the shifts they can take, captures the waivers, and puts them on the schedule. Your team stops assembling a roster and starts filling the handful of spots still open.
Book a ConversationVolunteer coordination fails in the gap between the signup form and the schedule.
The form collects names. Somebody then retypes them into a spreadsheet, guesses who is available, emails to confirm, and finds out on event morning that the tear-down crew is two people short. Karsenics closes that gap by making the signup and the schedule the same thing.
- A signup form that produces a list, not a schedule
- Waivers chased by email, or signed on a clipboard nobody files
- No way to know a shift is short until the morning it is short
- Last year's volunteers lost with last year's spreadsheet
Everything between “I want to help” and “thanks for coming”.
Self-select shift board
Volunteers claim the shifts that fit their weekend. Per shift you choose whether claiming confirms instantly or waits for your approval.
Put me anywhere
Volunteers who do not want to pick tell you which days they are free, and your team places them where the help is needed.
Waitlists that move
A full shift offers a waitlist. When a spot opens on an instant-confirm shift the next person is bumped up and emailed automatically.
Age rules that enforce themselves
Birthdate is collected before the board renders, so a shift with a minimum age is never shown to someone under it. Minors are allowed or not per event.
Waivers with a real record
Typed-name signatures generate a PDF per volunteer recording what they signed and when. Guardian signatures land in the same record.
Training and orientation
A portal checklist of readings and in-person sessions. Shifts that require orientation stay locked at check-in until it is done.
Groups with their own leader
A club or company reserves a block of spots, gets a link their members join through, and manages its own roster.
Check-in three ways
QR scan from a staff phone, a tablet kiosk volunteers use themselves, or an admin override that records a reason. In and out times per shift.
Three ways in, one form.
Some volunteers know exactly which shift they want. Some just know they are free on Saturday. Some are bringing eleven people from work. All three start on the same page and end in the same schedule, so nobody is handled over email.
- Pick my shifts: claim from the live board, capacity enforced
- Put me anywhere: give days and interests, your team places them
- Lead a group: reserve a block and share a join link with your crew
- Emergency contact, t-shirt size, dietary and accessibility needs collected once
The form enforces the policy, so you do not have to.
Whether under-18s can volunteer, what the minimum age is, which acknowledgments are collected on the page and which are signed on paper at check-in, and whether returning volunteers get first pick before public signup opens. Set it in Event Setup and the public page obeys it.
- Minors allowed or not, with guardian signature captured in the waiver record
- Per-shift minimum ages, hidden from anyone under the limit
- Each form collected at signup or in person, never both
- An early-access window for past volunteers, opened with a code Milton emails them
- A value per volunteer hour, so the multi-year report can price contributed time
A calendar, not a stack of cards.
Days across, time down, shifts as blocks, in the same shape volunteers see when they sign up. Click a block to set its capacity, its minimum age, and whether claiming it confirms instantly. Categories colour the grid so a thin Saturday afternoon is obvious at a glance.
- Drag the shape of the weekend into place instead of filling in a form per shift
- Capacity, minimum age, and confirmation mode live on the block
- Categories group concert, festival, parade, and volunteer tent work
- The same schedule drives the public board, the sheets, and check-in
Coverage, not a contact list.
The board opens on the numbers that matter: how many signed up, how many still need your review, how many are placed, and how many are waiting for a spot. Under that, every shift with its fill bar. Click a shift that is short and fill it from the people already waiting.
- Fully staffed, one spot open, four spots open, at a glance
- Filter the roster by placed or waiting with one click
- Milton emails every confirmation, so nobody waits on you to write it
- Download the whole roster as a spreadsheet whenever you need it
How many volunteers does your event run on?
We are welcoming a founding group of festivals, parades, and community organizations. Tell us how your volunteer weekend is built and we will walk through what it looks like here.