Every vendor credentialed, confirmed, and checked in — without the chase.
Track insurance certificates, permits, and licenses for every vendor, send reminders and confirmations automatically as the event nears, and check vendors in on the day — all from one place.
Book a ConversationMissing certificates and unconfirmed vendors are how events get blindsided.
Tracking insurance, permits, and confirmations across dozens of vendors by email is how things slip through. Karsenics tracks every document, nudges automatically when something is missing or expiring, and confirms each vendor before the gates open.
- Expired or missing certificates discovered on event day
- Confirmation emails that never get answered
- Permits and licenses tracked in a fragile spreadsheet
- No clear, fast way to check vendors in on site
From paperwork to on-site check-in in four steps.
Collect at registration
Vendors upload insurance, permits, and licenses as part of signing up — no separate email thread.
Automatic tracking & reminders
The system flags anything missing or expiring and sends reminders on its own, so nothing depends on you remembering.
Confirm before the event
Automated confirmation requests go out as the date nears; you see at a glance who's locked in.
Check in on the day
Mark vendors checked in on arrival, with a live view of who is already on site.
Built so nothing about a vendor slips through.
Document tracking
Insurance, permits, and licenses tracked per vendor with status at a glance.
Expiry & missing-doc alerts
Automatic reminders fire when a document is missing or about to lapse.
Automated confirmations
Confirmation requests go out as the event nears — no manual follow-up.
Day-of check-in
Check vendors in on arrival and see who's on site in real time.
Live vendor board
One view of every vendor's documents, confirmation, and check-in state.
One record per vendor
Everything about a vendor lives in a single, reusable record.
One vendor workflow, everyone covered.
A clear list of what to upload and automatic nudges when something's due.
No manual chasing, no spreadsheet wrangling, no surprises.
Current certificates on file for every vendor on the grounds.
Fast check-in and a live view of who has arrived.
Ready to stop chasing vendor paperwork?
We're onboarding our first cohort of festivals, parades, and community events. Let's talk through how vendor credentialing and check-in would work for yours.